Friday, July 29, 2011

SBC is Winner in June Elections

Below is an opinion written by Alex Grant which was recently published in the Longmeadow News.  He makes some interesting points about the spending authority of an unelected committee.  It is reposted here with permission of the author.
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            In 2008, Brian Ashe campaigned on the slogan, "if nothing changes, nothing changes."  It's one of the sayings that you have to look at sideways to make sense of, kind of like, "it ain't over til it's over."  I think what our town's foremost politician meant was that unless voters put new blood in government, government does not change.  With no contested races in last month's town elections, and candidates' platforms failing to take issue with anything that has happened in town government recently, town residents can expect nothing to change.

            For residents who might be concerned about the unelected School Building Committee (SBC) spending tens of millions of dollars without oversight by the voters or the elected boards of our town, the message again is, expect more of the same.  Prior to the election, I asked each of the School Committee and Select Board candidates to comment on the issue of the oversight of the SBC.  Marie Angelides and Laurie Flynn declined to make a comment on the record.  Gwen Bruns opted to say nothing more than to stand by the March 2011 statement of the SBC defending its formation and subsequent management.

            Michael Clark and John Fitzgerald, to their credit, did respond, and they offered full-throated defenses of how the SBC was formed and how it has operated.  According to them, all is well with the SBC.  In short, because a minority of the SBC's members were selected by the School Committee and the Select Board some three years ago, and because the two elected boards receive updates on the SBC's doings, there is proper oversight.  Fitzgerald went further in saying that I was wrong to call the SBC "unelected," since it was "elected by the School Committee and the Select Board."  And besides, Fitzgerald added, "any decisions that raise questions would be challenged by the SC, if they deem them worthy of challenge."

            Town residents who might have a different definition of "elected" than Mr. Fitzgerald, as in candidates being, you know, chosen by the voters of the town, and having to prove themselves worthy of re-election every now and again, are out of luck.  With the status quo reigning, SBC members, who have never been chosen by the voters, will continue to hold their positions as long as they want.  If someone resigns, then the SBC, and not its ostensible overseers, will continue to decide on replacement members.  This, I should repeat, is unlike any other board in town.

            At the May Town Meeting, residents voted on a budget and voted on expenditures big and small.  There was the decision on what to do with $5000 from vending machines, and the decisions on windows for the Community House, repairs to one of the town pools, and a fire truck.  We make these decisions at Town Meeting because that is Longmeadow's form of government under its charter.  The voters at Town Meeting are literally the legislature, the law-making body of the town.

            And yet, the SBC makes its own decisions about expenditures for the new high school.  Earlier this year, the SBC voted on "add alternates" (or "add-ons") to the original project scope that totaled $665,000, such as an "exterior environmental gardenscape."  The SBC had kicked around the misbegotten idea of an astroturf field, which would have been resurrected had the various bids come in lower so that the SBC had some more spare cash.  I happen to think the turf field was a horrible idea, but some of these other "add alternates" may be great ideas, and well worth the money.  But then again, my opinion and your opinion did not matter, since the voters never had a chance to vote on these items.

            How is it that Town Meeting voters must approve the budget and some rather detailed spending proposals in the regular town budget, but when it comes to spending proposals for the new high school budget, those same voters have no say?  Even more paradoxical is the fact that the elected Select Board has no power itself to spend money, but the supposedly inferior SBC does.

            These nagging questions are issues that town residents can rely on the newly constituted Select Board and School Committee to ignore.  None of these contradictions were addressed by the prior Select Board and School Committee, and the latest round of elections has placed in power a group of people who will not upset the status quo.

Alex J. Grant is a lawyer living in Longmeadow.   
His email address is alex.grant68@yahoo.com.

Saturday, July 23, 2011

Facebook Comes to Longmeadow


Facebook has been around since 2004 starting out as a social network at Harvard University.  Now there are approximately 630 million Facebook users in the world; 95 million users in the United States and an estimated 3500 users in the town of Longmeadow, MA.

Some additional Facebook.com average user figures and facts:
  • Average user has 130 friends. 
  • Average user spends 15½ hours/ month on FB.
  • Average user visits FB 40 times per month.
  • Average user spends ~ 23 minutes during each visit.
  • 200 million people globally access FB via a mobile device each day.
  • More than 30 billion pieces of content are shared each day.
  • FB generates a staggering 770 billion page views per month.
Demographics of FB users in the United States
See reference for above data.

Facebook started with people sharing personal information on their personal profile pages….it now has moved to become a much broader communications tool with the introduction of business and organization fanpages.  

At last count Coca Cola had 32.5 million fans on their business fanpage and it was growing by 300,000 every week.  A fan is a Facebook user who has visited the Coca Cola fanpage and clicked the “LIKE” button at the top of the page.  The FB user does not need to revisit the fanpage again since all of the Coca Cola fanpage content will automatically be delivered and posted on their FB profile page.

If the information is interesting, the FB user can simply click the “LIKE” button or add a comment to the post and it is then shared with all of their FB friends.

Consider this… if Coca Cola adds a new entry on their fanpage, immediately this information is displayed on the FB profile pages of their 32.5 million fans.  If only 1% of the Coca Cola fans click the "like" button or add a comment (with the average FB user having 130 friends), this information is then sent to the FB profiles of at least another 40-45 million FB users assuming there are no friend-friend duplications.  That is quite an extraordinary reach.  Since FB relies upon friend-friend interactions, movement of information in this manner can occur with great speed and be of great influence.

This is the power of Facebook- which the world has recently witnessed during the emergence of the freedom initiatives in Egypt and elsewhere.  Facebook is no longer the place where college drinking photos are unintentionally (or intentionally) shared with family, friends and business colleagues.  It has become a medium for social interaction of much greater importance.
 
What can Facebook do for Longmeadow?

From what I have found there are only 2 Facebook fanpages in Longmeadow that have more than 150 fans so at this point there is no effective central point for dissemination of local information.

LongmeadowBiz- 219 fans
LongMeddowe Days- 170 fans- this fanpage is for the annual town celebration

An effective fanpage for Longmeadow will likely require about 1000-2000 fans in order to have a potential reach for the entire town.  Hopefully, as people become more comfortable with Facebook, the number of FB users in town will also grow which is likely given the remarkable growth and favorable publicity that Facebook has received over the past year.

The LongmeadowBiz fanpage was created in November 2010 as an online communications network for Longmeadow residents and town businesses.  If you visit the LongmeadowBiz fanpage you find that it is open for public participation by anyone who has a Facebook account.  Posting of information of interest to Longmeadow town residents (events, town/ school / community items, etc.) is encouraged.

Postings will be monitored and those who post objectionable content will be reported to Facebook and banned from posting in the future.  I am hopeful that this open venue will not be sabotaged and forced to become a closed venue.

For those who are new to Facebook, you can view the LongmeadowBiz fanpage (<-- simply click this link) without becoming a user.  Your privileges will be limited until you create a Facebook account.


I would encourage everyone to take a look at the LongmeadowBiz fanpage and if the content is of interest, please click the "LIKE" button at the top of the page and become a FAN.

Friday, July 22, 2011

What a difference!

A view from our front window.

It was not very long ago that we were complaining about the record amount of snowfall and trying to get the heavy snow removed from our rooftops.  Now we are hoping that there are no power outages that would shut down our air conditioners.  I hope that all of the people affected by the June 1 tornados are doing OK.

Sunday, July 17, 2011

Longmeadow's New Community Website

www.LongmeadowMA.org 

Almost one year ago, the Longmeadow Select Board decided to take control of the town website and convert it to the "official town government website" rather than allowing it to continue as Longmeadow's community website.  A new website with a similar masthead and Internet address but with significantly different overall appearance has now emerged to fill the gap that was created by the Select Board's actions last July. 

A little bit of history....
Longmeadow's Longmeadow.org website was created by a group of volunteers in 1997 as a community website not as the "official" town government website.  As the website evolved the content of the website became broader than what could be considered for inclusion on an "official town government" website.  Numerous newspaper articles were written about the Longmeadow.org website that reflected its community oriented content.  Content included the Longmeadow HS Alumni Directory and Varsity Sports Archive as well as many webpages created and hosted for community organizations including the Longmeadow Historical Society/ Long Meddowe Days, Newcomers Club and the Longmeadow Gardeners on the Green. Community events such as Long Meddowe Days were frequently spotlighted on the homepage.

As highlighted in my last Buzz post the Select Board and the Town Manager are now finding it difficult to create policy to navigate the content and link related issues.  Since the creation of the Longmeadow.org website almost 14 years ago, there was only one other incident in 1999 about links/content that created an issue.  Interestingly enough, it was also about a school building project.  For those who are interested, here is a link to a Springfield Republican newspaper article about this situation which almost caused a major change with the Longmeadow.org website.

The new Longmeadow Community website at LongmeadowMA.org restores many of the legacy sections that the Select Board deemed unnecessary as well as some new additions.  However, the LHS Alumni Directory and LHS Sports Archive are two sections that will likely disappear forever.... both of which were viewed by many website visitors.

One new section is the Longmeadow Virtual Library which provides easy access to the many web based library resources (both through Storrs Library and the Longmeadow School Department) available for Longmeadow town residents. In addition the Longmeadow Virtual Library provides a list of quick links to other town resources that have virtually disappeared.

I recommend that the Select Board and Town Manager stay focused upon providing a better "town government" website than what currently exists today and stop trying to also become a "community" website that has led to the current situation.  

It may be a long time before LongmeadowMA.org, LongmeadowBiz.com,   the LongmeadowBuzz blog and the LongmeadowBiz Facebook Fanpage have visible links on the Longmeadow.org website.  However, I believe that Longmeadow residents are savvy enough to find websites/ blogs that provide them with important information about their town.

Friday, July 8, 2011

Do we need an IT MOU?

At this week's Select Board meeting there was a discussion of a "draft" website content policy for use with the new town website.  This policy developed by the Town Manager was an attempt to jump start operation of the website and included responsibilities for a designated "webmaster" and as well as guidelines for allowing non-govt. "links" on the website.  Below is a videotape of this discussion (courtesy of LCTV). 



As you can see by watching the above video clip, the Select Board and Town Manager haven't got a clue as to how to operate an effective town government website.

While I would agree with Mr. Aseltine that the title “webmaster” is little outdated (maybe not with his exact quote: "not this millennium"), there are certainly reasons to have someone who is responsible for the overall content and appearance of the website, who provides guidelines to individual contributors on content requirements and style of writing and maintains various functions (including allowable links) for the website.  This person also develops and provides specifications for new features that will be added to the website.  A better title might be Site Manager rather than Webmaster.

Mr. Aseltine believes that "distributed management" is a much better model to operate the website than a Site Manager or webmaster approach.  I say that the current website condition is proof enough that this model will not work very well. Distributed management means no one has overall accountability for the operation and performance of the website.

Kevin Warenda, the town's IT Director has stated that the town website development is now complete... including some "limited" employee training for posting of information on the website.  As far as Mr. Warenda is concerned, developing and maintaining content for the town website is not an IT function... this responsibility belongs to town government. 

Where does the town website go from here?  

It's looking more and more like there is need for another MOU (Memorandum of Understanding) between Town Government and the School Dept to work out the responsibilities for operation of the town website.  Let's hope not... it took more than 5 years (+ many long hours of effort) to develop the recently approved MOU for maintenance.

We are now approaching the one year anniversary of the town website reorganization.  Let's hope that Longmeadow residents do not have to wait too much longer to get the town website functioning at expected level. 

Wednesday, July 6, 2011

Thank you Paul Santaniello

for setting the record straight -one more time.

At last night's Select Board meeting (July 5, 2011) there was a discussion of a new website policy proposed by Town Manager Robin Crosbie involving the addition of non-government links to the new town website.

At the beginning of this discussion, Mr. Santaniello highlighted that last year's demise of the town website was "all about links".  It was a visible link on the home page of www.Longmeadow.org to this blog- LongmeadowBuzz that was the centerpoint of the controversy.  This link had been visible for 2½ years on the town website and was outlined clearly as "personal opinion"- not official town government policy.  It was only after a strongly worded blog post criticizing the School Building Committee and its leadership appeared that there was any real issue.  The link to the Buzz blog was removed immediately after a request was made by the Town Manager.

During this discussion, the former Select Board chairman, Rob Aseltine launched his "revisionist history" account of what had happened.  He indicated that lack of functionality and use of outdated technology was the primary reason for the dismissal of the town webmaster- not the link to the Buzz blog....  A quick sampling of the archived video clips on this blog will easily show this statement to be completely erroneous.

Below is a video clip from last night's meeting (courtesy of LCTV) with this discussion.

Sunday, July 3, 2011

Here we go again!

From the Longmeadow School Department website…

On Monday, June 14, 2010, the School Committee approved the revised FY11 School Department budget.  The approved budget reflects the budget voted during the annual Town Meeting.”

Last year, the new School Superintendent’s salary was finalized on March 30, 2010 (see contract details) yet the FY11 school department budget provided to town voters for the May Annual Town Meeting showed a line item of $135,000 even though the actual contract salary at the time was $155,000. This was a 25% increase over the $123,600 paid to the retiring school superintendent and 55% higher than the Town Manager.

Since by Massachusetts General Law the ATM approves only the TOTAL School Dept budget, changing this salary line was perfectly legal.  However, in a Buzz post last year on this subject I asked the following question:

Why were town voters mislead by the School Committee as to the new superintendent’s salary particularly given a budget that was achieved in part with a new teachers contract having a 0.0% COLA?

There was no answer from the School Committee.
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The current salary situation for our town employees has not changed very much since last year…

For the past two years (FY10 AND FY11), Longmeadow School Dept employees received a 0% Cost of Living Adjustment (COLA).  Just recently, the vast majority of school department employees accepted a one year contract (FY12) with a 1% increase in total salaries.  The details are a bit more complicated for Unit A (teachers) given that this was not a COLA nor an across-the-board salary increase but rather an additional salary step was added which benefited only those teachers who had already reached step 15.  The majority of teachers in Unit A (steps 15 and below) did receive salary step increases for both FY10 and FY11 (+ FY12) of ~ 2.8% each year (see previous Buzz post for further explanation).

Unofficial word is that Longmeadow Firefighters have agreed to a 0% COLA for FY10, FY11 and FY12.

Other town employees (DPW, police, et al) have been working without a contract for the past two years but appear to be headed toward a 1% COLA increase for FY12 (with 0% for FY10 and FY11) based upon public comments made at the special town meeting and recent Select Board meetings.  No official contract settlements have been announced.

On June 27, the Longmeadow School Committee met to finalize the FY12 budget.  Gwen Bruns, chair of the SC Financial Sub Committee explained a number of FY12 budget line item changes/ transfers prior to the required School Committee approval.  Below is a video clip of the explanation…



A lack of clarity of the explanation presented by Ms Bruns suggests that there was some intent to disguise some of the line item particulars that were involved…. 

For those not able to decipher them from Ms. Bruns explanation, here are some additional details.

-       The salary of the newly appointed Asst. Superintendent will be $99.5K- an increase of $14.6K (+17.2%) vs. the FY11 salary of previous Asst. Superintendent ($84.9K) who recently resigned.  The Asst. Superintendent’s salary is now equivalent to the salary of our Town Manager.
-       The salary for our IT Director was increased to $90K- an increase of $10K (+12.5%) from FY11.
-       The salaries of two elementary school principals (Wolf Swamp + Center School) were each increased by $6.5K ( + 8%).

It’s important to note that the Town Manager's Budget Report had targeted each of the above salary increases as being outside the budget instructions. The Town Manager rescinded the amounts from the total School Department budget that was presented and approved at the Annual Town Meeting.

At the June 27 meeting the SC voted to utilize additional revenues to fund targeted administrative salary increases that effectively superseded the Town Manager's budget instructions and the Annual Town Meeting vote.   

Nothing illegal about what took place… 

It's just not what we expect from our elected officials from the point of transparency and responsible actions during difficult financial times.

Thursday, June 23, 2011

Future IT Spending- Can we afford it?

After listening to the recent School Committee and Select Board presentations by Kevin Warenda, Longmeadow’s IT Director, I have become concerned about the future level of IT spending.  Between 2007 and the Fall of 2013 when the new high school is opened, Longmeadow will have spent over $2 million on IT related infrastructure not counting any new programs that will be implemented.

Below are video clips of Mr. Warenda’s remarks at the June 13 School Committee and June 20 Select Board meetings (courtesy of LCTV).





Here are some highlights that I extracted from these presentations…
  • A large portion of current IT infrastructure- both town and school related is in dire straits and needs to be replaced.  Many of these IT related resources are either past life expectancy or are no longer covered by vendor tech support and are likely to fail unexpectedly and have possible disastrous consequences in the next few years if not resolved soon.  This infrastructure includes network servers, computers and software and in a number of cases involves town and school mission critical systems.

  • There is a strong need to upgrade the computer technology available in classrooms at all levels.  The State of Massachusetts is now recommending that school districts plan to upgrade available computer resources to meet a 1:1 student/ computer ratio by 2015.  Longmeadow currently has 1350 student + staff computers- many of which are 3-5 years old and not capable of multimedia applications and do not utilize the latest software programs.   Mr. Warenda indicates that we will need to almost triple the number of school related computers (-->3500 -4000!) during the next few years.  In addition, we should be prepare to replace computers on a 3-5 year timetable.
 Mr. Warenda proposed the following SC/SB expenditures..
    1. Upgrade town and school servers and implement new disaster recovery and backup plans for mission critical information.
      Timing: Now       Cost: $107.5K
      (School share = $50K, Town share = $57.5K)
    2. Sign up for a Microsoft Enterprise License which will allow all school computers to be upgraded to the latest software versions.  However, this license is limited to school district computers and will not include town computers, annual cost = $16K  
    3. Implement programs to reduce student/computer ratio by purchasing IPad computers for use with mobile learning labs at the 6 district schools.  First year cost = $59K- a portion of future costs will be paid by LEEF, PTO and other grants.  This is the first step toward meeting the 1:1 student/ computer ratio guideline.
    4. Expand the existing wireless network to allow for significantly increased computer access. Cost was not specified.
    Below is a summary of town/ school IT Capital Expenditures for the past 4 years (including the above) totaling $857K.

     [click here to enlarge]

    I also reviewed the FFE (Furniture, Fixtures and Equipment) estimates for the new high school project and found a total of $1.2 million of computer related items (not including computer related furniture).  Here is a link to this documentation.

    I think that Mr. Warenda has done a good job of critiquing our town’s IT infrastructure and putting a plan together to remedy the shortcomings.  Some missing pieces include a detailed view of staff needs to support the planned IT expansion.  The proposed increase in the number of school + town computers and network infrastructure will likely require increased staff training, IT support and a significant increase in staff or outside resources.

    Our town has many other needs that will require significant outflows of taxpayer dollars.  The latest spending request from our IT Director comes only 5 weeks after our annual town meeting for items that were clearly identified earlier in the year and could have been voted on at the ATM.  The IT consolidation that occurred on January 1, 2011 has essentially disconnected prioritization of IT projects and resource needs from the rest of our town’s capital needs.

    At their June 13 meeting the School Committee simply transferred unspent money from various line items for the latest $50K expenditure and the Select Board used unspent monies to fund their $57.5K  portion of the IT infrastructure upgrade.  All of this money would normally have reverted to free cash at the end of the fiscal year on June 30 and become available for other uses at the Fall Special Town Meeting and beyond.

    From these recent events, it certainly looks like this approach of bypassing town meeting has become a new funding mechanism for our growing IT capital needs.

    I am a great believer in the value of technology in our schools and the business world.  However, we cannot afford to spend for IT infrastructure at these high levels and simply ignore our other needs as a town.

    I would like to see the Capital Planning Committee include IT spending as they look at the entire town’s capital needs so we can spend our limited financial resources wisely.

    Sunday, June 5, 2011

    Let's Help Our Neighbors

    Residents of Longmeadow were spared last Wednesday when an EF-3 tornado created a 39 mile long path of destruction through Western Massachusetts. Many of us know friends that were affected and feel relatively helpless to reduce the misery and disruptions of life that was created.

    Below is a clip from the American Red Cross about their efforts during the aftermath of this devastation.


    It is great to have organizations like the American Red Cross to help people put their lives back together. 
    If you haven't already done so, I ask each of you TODAY to make a donation of whatever you can afford to help the American Red Cross complete its mission.
    You can also help by making a contribution at the Red Cross website , or call 1-800-RED-CROSS.

    You may also mail a check to:

    American Red Cross Pioneer Valley Chapter
    506 Cottage St.
    Springfield, MA 01104

    Sunday, May 29, 2011

    New Town Website is Officially Launched

    Earlier this month a decision was made by the Select Board to launch the new official town website at www.Longmeadow.org recognizing that there were still significant shortcomings.  Here is short video clip of this SB discussion (courtesy of LCTV).



    This new redesigned website is a big disappointment for town residents given the missing and/or outdated information, bad links, etc.  Only within the last week has outdated information been removed from the homepage and more timely news added.  At this point the town website's functionality and usefulness are significantly less than that for the pre-July 2010 time period.

    An example...
    Where is the School Building Committee's new HS project cost information (bid information + Guaranteed Maximum Price) obtained earlier this month?   It was posted here on the Longmeadow Buzz blog (New High School Project Bids) but not posted on the "new" town website .

    It's taken more than 10 months to "redesign" the www.longmeadow.org website using recommendations developed by the Website Task Force.  This group appointed by the Town Manager made a specific recommendation that the town adopt a "WordPress" CMS (content management system) platform because it was free and easy to manage at virtually no cost to the town. (I guess you get what you pay for it.)

    During the past 10 months I benchmarked and posted here on the Buzz blog what other towns have done to develop and maintain their websites (including some cost estimates) but my suggestions and recommendations were not followed by the Website Task Force. 

    Here are links to those earlier posts...

    Roadmap to a New Website
    The Cost of Technology
    The Cost of Technology- Part II


    Where is the new Longmeadow website?

    The Select Board's decision this month to re-establish the previously dissolved Website Task Force and ask it to develop a set of policy guidelines as to who can post what on the town website indicates we are still a long time away from having an effective town website.

    I would think that Kevin Warenda- Longmeadow's new Director of Technology (Schools + Town Government) and his IT group should have the primary responsibility for developing and maintaining the town website including the policy decisions about posting guidelines but this does not appear to be the case.  Comments by Ms. Swanson and Ms. Crosbie at the end of the above SB discussion are somewhat encouraging when they asked about the Select Board commitment of additional $$$ resources to improve the website from its current state.  Hopefully, IT related support for the town website does not take on the same complexion as the long standing school/ town government maintenance issue.

    I encourage town residents to send their comments about the need to improve our town website to all Select Board members.

    Here are their email addresses:
    Robert Aseltine- raseltine@longmeadow.org
    Robert Barkett- rbarkett@longmeadow.org
    Paul Santaniello- psantaniello@longmeadow.org
    Mark Gold- mgold@longmeadow.org
    Christine Swanson- cswanson@longmeadow.org